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For example, you might need to copy some sales figures in one workbook and paste them into another one. Sometimes it is necessary to have multiple files open in an app. In Excel, it only checks for spelling mistakes. In Word, this tool looks for spelling and grammatical errors. If you are spelling-challenged, you will want to remember the F7 keyboard shortcut. In the window that appears, you will be able to create a new hyperlink or edit an existing one. If you want to insert a hyperlink, use the Ctrl+K keyboard shortcut. Pressing Ctrl+B lets you quickly apply or remove bold formatting to text. Similarly, they boldface column and row headings in spreadsheets. To capture readers’ attention and make documents easier to read, many people put titles, headings, and other key elements in bold formatting. Press Ctrl+U to apply or remove underlining. Ctrl+UĪnother way to emphasize information in a file is to underline it. You can also use this keyboard shortcut to remove this formatting. Pressing Ctrl+I applies italic formatting. One way to emphasize information in a document or spreadsheet is to italicize it.
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After using the toolbar to change the first number to red bold type, you can apply this formatting to the other numbers by highlighting each one and pressing Ctrl+Y. For example, suppose you want to highlight particularly good sales numbers in a spreadsheet by changing their color to red and boldfacing them. This can be particularly helpful when you want to apply more than one type of formatting to certain text in a document or spreadsheet. You can also use Ctrl+Y to repeat the last action you performed.
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Pressing Ctrl+Y will redo an action that you just undid with Ctrl+Z. You can press Ctrl+Z multiple times to keep undoing your actions. For instance, pressing Ctrl+Z will restore a paragraph that you just accidentally deleted or remove formatting that made your table look gaudy rather than good. It reverses your last action, which is extremely helpful when you have an “Dang, I didn’t mean to do that” moment. Ctrl+ZĬtrl+Z will likely be one of your favorite keyboard shortcuts once you start using it. When you need to replace those instances with new text, press Ctrl+H to access the find-and-replace functionality in Word or Excel. Occasionally, you might need to do more than just find instances of a word, number, or character. In Word 2010 and later versions, you can even search for graphics, tables, footnotes, equations, and comments. When you need to find all the instances of a certain word, number, or character in your document or spreadsheet, you can use the Ctrl+F keyboard shortcut to bring up the search functionality. This is quicker than using the “Select All” option in the toolbar or scrolling through your entire file while holding down the left mouse button. If you want to select everything in your file so that you can, for example, change the text’s font size, all you need to do is press Ctrl+A. The text will be placed in the spot where you have your cursor in the document or spreadsheet. Pressing Ctrl+V pastes the text (or other items) currently on your clipboard. Once you do, the text you copied will be on your clipboard, ready for pasting. In other words, press the “Ctrl” key and the “C” key at the same time.
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A quick way to perform this action is to press Ctrl+C on your keyboard. If you regularly use Word or Excel, you probably copy text (or other items) fairly often. Here are 15 keyboard shortcuts that you can use to perform common operations in Word and Excel (2007 and later versions): 1. While trying to remember every single shortcut is impractical, it pays to learn the shortcuts for operations you frequently perform, such as copying and pasting text. Using these shortcuts can save you time because you just need to press a combination of keys to perform an action. Microsoft Word and Excel have been around for a long time, so they have many features, including more than 200 keyboard shortcuts.